How to generate an e-way bill online
Generating an e-way bill online means entering invoice, value, and transport details on the GST portal to get a unique bill number before goods move.
Generating an e-way bill online involves entering invoice details, consignment value, and transport information on the GST e-way bill portal to receive a unique bill number before goods are moved.
When you need an e-way bill
In most cases you need an e-way bill when moving goods worth more than ₹50,000 (including tax) for a supply, and in some other cases even below that limit. Rules can differ by state and by type of movement, so check the latest GST guidance if your case is unusual.
Typical situations:
- You sell goods and send them to a buyer in another city
- You transfer stock between your own branches or warehouses
- A transporter moves your consignment on your behalf
Steps to generate an e-way bill online
- Log in to the official GST e-way bill portal with your GST credentials (or through an approved API / GSP if your billing software supports it).
- Choose the type of e-way bill — usually for outward supply, inward supply, or for other reasons such as job work.
- Enter invoice or challan details — invoice number, date, value, HSN, quantity, and tax amounts.
- Add consignor and consignee — GSTIN (where applicable), name, and place of dispatch / delivery.
- Add transport details — transporter ID or vehicle number, and mode (road, rail, air, ship).
- Submit and note the e-way bill number (EBN). Share it with the transporter and keep it with the goods.
The e-way bill is valid for a limited time based on distance. If the journey takes longer, you may need to extend validity on the portal.
Common mistakes to avoid
- Wrong vehicle number or incomplete transporter details
- Invoice value that does not match the e-way bill
- Generating the bill after the vehicle has already left (risk of detention)
- Using an expired e-way bill for the rest of the trip
How billing software helps
Most of the data for an e-way bill already exists on a good GST invoice: party GSTIN, HSN, taxable value, and tax. If your billing records are clean, filling the portal (or generating via integration) is much faster and less error-prone.
Billoxy helps you prepare accurate invoice and shipment-ready data up front, so e-way bill generation is quicker and has fewer mismatches with the invoice.