Billoxy · Features
DesktopExpenses
Menu Expenses (`/expenses`). Track Petrol, Rent, Salary and other operating costs with table or card views — category, supplier, currency, cash/bank, place of supply, Paid/UnPaid, and line items. Use Expenses for business costs that are not stock purchases (those belong on Purchase Invoice).
Export, Print & Share
From the Expenses list or an expense view you can Export Summary or Details, Print the document, and Share it — so accountants and approvers get the same record you entered in Billoxy.
What you can send out
- Export Summary — compact register of expenses (totals, status, parties)
- Export Details — deeper line-level export for books and audits
- Print — paper or PDF print of the expense document
- Share — Email / WhatsApp style share when enabled on view or row actions
- List export typically respects active search/filters — filter first, then export
Product screenshot coming soon
When to use each
Summary
Month-end overview of spend by status or supplier.
Details
Line items, tax, and references for reconciliation.
Physical copy or PDF for filing cabinets and sign-off.
Share
Send the expense to a colleague or vendor contact quickly.
Export for your accountant
- 1Open Expenses and set date range / status filters
- 2Choose Export Summary or Export Details
- 3Download the file and attach receipts if you stored them on each expense
- 4Use Print / Share on a single expense when only one bill is needed
Output options
Pair Exports with Reports for period analytics. Keep Paid/UnPaid and categories tidy before export so the spreadsheet matches how you talk about spend.
Frequently asked
Does export include only the filtered list?+
Apply search and filters first — export generally respects the current list scope so you can send one month or UnPaid-only without extra cleanup.
Summary vs Details — which for GST?+
Use Details when tax breakup and lines matter; Summary is enough for a high-level spend register.
Related features
Expenses List
The Expenses list shows every recorded cost in table or card view — create new expenses, then view, edit, share, export summary/details, print, or delete, with search and filters to narrow the register.
View featureWhat are Expenses?
Expenses records operating costs that are not stock purchases — rent, petrol, salary, and similar — under Menu Expenses at `/expenses`, separate from supplier stock bills on Purchase Invoice.
View featureCreate an Expense
Create Expense captures the full cost bill — expense category, supplier, currency, cash/bank account, place of supply, Paid/UnPaid, and line items — then save as draft or finalize.
View featureReady to try Export, Print & Share?
Jump into Billoxy and see it in action on your own data.