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Expenses

Menu Expenses (`/expenses`). Track Petrol, Rent, Salary and other operating costs with table or card views — category, supplier, currency, cash/bank, place of supply, Paid/UnPaid, and line items. Use Expenses for business costs that are not stock purchases (those belong on Purchase Invoice).

Overview

What are Expenses?

Expenses records operating costs that are not stock purchases — rent, petrol, salary, and similar — under Menu Expenses at `/expenses`, separate from supplier stock bills on Purchase Invoice.

What Expenses is for

  • Menu: Expenses — path `/expenses`
  • Use for business costs that are not stock purchases — Petrol, Rent, Salary, utilities, and similar categories
  • Stock buys and supplier merchandise bills belong on Purchase Invoice (and Payment Out), not Expenses
  • Link a Supplier / Party when the cost has a vendor; pay from Cash or Bank
  • Line items can use catalogue Items where helpful; totals roll into spend views and Reports
  • Table + card views with create, view, edit, share, export, print, and delete

Product screenshot coming soon

Rule of thumb: if it increases inventory/stock, use Purchase Invoice; if it is an operating cost, use Expenses.

Ideal for day-to-day spend

1

Categorise

Petrol, Rent, Salary, and custom categories keep reporting clean.

2

Paid or unpaid

Mark Paid when cash/bank already left; leave UnPaid when the bill is still due.

3

Tax-ready

Place of supply and line tax support GST-style breakup on expense bills.

4

Export & share

Summary/Details export, print, and share for accountants and approvals.

Expenses vs purchases

Expenses
OpEx costs
Purchase Invoice
Stock / supplier bills
Cash / Bank
Pay from
Reports
Spend views
Tip

Set up Party suppliers and Cash / Bank accounts before heavy expense entry. For goods that go into warehouse, prefer Purchase Invoice + Stock instead of Expenses.

Frequently asked

Expenses vs Purchase Invoice?+

Expenses = operating costs (rent, fuel, salary). Purchase Invoice = supplier bills for goods/services in the purchase cycle, with open balance and Payment Out. Do not use Expenses for stock purchases.

Where do I open it?+

Web: Menu Expenses at `/expenses`. Create and view flows open from the list toolbar and row actions.

Do expenses affect Dashboard profit?+

Expense spend feeds business cost context used with sales and purchases — see Dashboard and Reports for period views.

Related features

List

Expenses List

The Expenses list shows every recorded cost in table or card view — create new expenses, then view, edit, share, export summary/details, print, or delete, with search and filters to narrow the register.

View feature
Create

Create an Expense

Create Expense captures the full cost bill — expense category, supplier, currency, cash/bank account, place of supply, Paid/UnPaid, and line items — then save as draft or finalize.

View feature
Payment

Paid vs UnPaid

Mark an expense Paid when cash or bank already settled it, or UnPaid when the bill is still due — then choose the Cash/Bank account so ledgers and payment flows stay consistent.

View feature
Tax

Place of Supply, Tax & Charges

Place of supply, per-line tax, and optional discounts or TDS keep expense GST and net payable correct — the same money-adjustment ideas you use on purchase documents, scoped to operating costs.

View feature

Ready to try What are Expenses??

Jump into Billoxy and see it in action on your own data.

Open Expenses