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Expenses

Menu Expenses (`/expenses`). Track Petrol, Rent, Salary and other operating costs with table or card views — category, supplier, currency, cash/bank, place of supply, Paid/UnPaid, and line items. Use Expenses for business costs that are not stock purchases (those belong on Purchase Invoice).

Tax

Place of Supply, Tax & Charges

Place of supply, per-line tax, and optional discounts or TDS keep expense GST and net payable correct — the same money-adjustment ideas you use on purchase documents, scoped to operating costs.

Tax & place of supply

  • Place of Supply — set on the expense header for correct GST place rules
  • Line tax as % or amount; HSN/SAC when required for compliance
  • Auto breakup examples: CGST, SGST, IGST, UGST, and CESS where configured
  • Taxable amount follows after line discounts; grand total includes tax
  • Mark Reverse Charge Applicable when GST liability shifts to you as the recipient
Tax & place of supply
Wrong Place of Supply is a common GST mistake — set it before finalizing Create.

Discounts & TDS (when applicable)

  • Item-level discount on individual lines
  • Invoice / expense-level discount on the whole bill
  • TDS deduction when the expense attracts tax deducted at source
  • Summary shows subtotal, total discount, taxable amount, tax, rounding, and payable / grand total
Discounts & TDS (when applicable)
Apply TDS only when your compliance rules require it — otherwise leave it clear so payable matches the vendor bill.

Why this matters

%

Accurate GST

Place of supply + line tax keep filings aligned with the bill.

₹

TDS ready

Deduct TDS on the expense when your process needs it.

⇄

Reverse charge

Flag RCM so liability sits on the right party.

=

Clean totals

Discounts and tax feed the Paid/UnPaid payable figure.

Tip

For stock purchase GST, discounts, and TDS on supplier merchandise, use Purchase Invoice. Keep Expenses tax for operating-cost bills only.

Frequently asked

Can I skip HSN/SAC?+

You may leave it blank on some lines, but adding HSN/SAC keeps GST reports and filings accurate when the expense is taxable.

Where do tax totals show later?+

On the expense summary and in Reports / export details for the period.

Related modules

Create

Create an Expense

Create Expense captures the full cost bill — expense category, supplier, currency, cash/bank account, place of supply, Paid/UnPaid, and line items — then save as draft or finalize.

View feature
Payment

Paid vs UnPaid

Mark an expense Paid when cash or bank already settled it, or UnPaid when the bill is still due — then choose the Cash/Bank account so ledgers and payment flows stay consistent.

View feature
Export

Export, Print & Share

From the Expenses list or an expense view you can Export Summary or Details, Print the document, and Share it — so accountants and approvers get the same record you entered in Billoxy.

View feature

Ready to try Place of Supply, Tax & Charges?

Jump into Billoxy and see it in action on your own data.

Open Expenses