Billoxy · Modules
DesktopPurchase Invoice
Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.
Preview, Templates & Share
Purchase Invoice Preview is the hub — PDF templates, download/print, Email/WhatsApp, open balance, Add Payment, Payment History, and Create Return / Debit / Credit.
Open preview
- 1List → View / Download / Share → `/purchase/invoice/view/:id`
- 2Title: Purchase Invoice Preview
- 3Choose a template thumbnail (marked Default when applicable)
What you can do on preview
- Browse available templates and select one for the PDF
- Download and Print the PDF
- Share rail: WhatsApp and Email using default/selected templates
- See Invoice Total, Paid, and Open / Remaining payable
- Add Payment against open amount via Bank or Cash
- Open Payment History for all settlements on this invoice
- Create Return, Debit Note, Credit Note (extra purchase-invoice actions)
- More menu: Edit, Delete, related documents / source PO when linked
- Create New Purchase Invoice shortcut when shown
Share channels
Share via WhatsApp with the rendered invoice PDF from the chosen template.
Send the invoice using email share with the selected/default template.
Templates
Switch templates before share so your team and auditors see the preferred layout.
Set a Default template once — then Download/Share from the list land on preview ready to send. Use the same preview to pay open balance and issue Return / Debit / Credit.
Frequently asked
Where are Return, Debit, and Credit?+
On Purchase Invoice Preview (actions / more menu) — Create Return, Debit Note, and Credit Note. See Return, Debit & Credit.
Related modules
Open Amount & Payable Balance
On both the list and the preview, Billoxy shows how much of the purchase invoice is still open — the remaining amount you can pay — so partial payments, returns, and debit/credit notes stay clear.
View featureAdd Payment (Bank & Cash)
From Purchase Invoice Preview, Add Payment settles part or all of the open amount using a company Bank or Cash account — the same <a href="/features/payment-out">Payment Out</a> flow used across Billoxy.
View featurePayment History
Payment History on the purchase invoice lists every payment posted against that bill — amount, date, Bank or Cash account, and references — so you can audit how open balance was reduced.
View featureReturn, Debit & Credit Notes
Purchase Invoice Preview includes extra actions — Create Return, Debit Note, and Credit Note — so you can send goods back or adjust supplier balances without losing the link to the original invoice.
View featureReady to try Preview, Templates & Share?
Jump into Billoxy and see it in action on your own data.