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Desktop

Purchase Invoice

Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.

Create

Create Purchase Invoice

Create New Purchase Invoice captures invoice header, supplier billing, line items, tax and discounts, then Save as Draft or Create — standalone or prefilled from a Purchase Order.

Open create

  1. 1Purchase Invoices → Create New Purchase → New Invoice
  2. 2Or from Purchase Order Preview → Generate Purchase Invoice
  3. 3Page: Create New Purchase Invoice (Edit / Copy / From Order have matching titles)
  4. 4Fill header → Billing Details → lines → footer → Save as Draft or Create

Top / invoice header

  • Tenant Name and Phone (readonly company context)
  • Supplier Invoice Number / Document Number (as shown on the form)
  • Invoice Date (required) and auto Invoice Number
  • Optional: Delivery Date, Payment Due Date / payment terms
  • Link to source Purchase Order when created from order
  • Custom fields when configured for Purchase Invoice

Product screenshot coming soon

Invoice Number is generated so numbering stays consistent; keep the supplier’s bill number for reconciliation.

Billing Details & footer extras

  • Section Billing Details — supplier company, GSTIN, Name, Phone, Email, Pin code, City, State (required), Address
  • Lines table — Item Name, Quantity + unit, Unit Price, Discount, Tax, Total, Description
  • Additional Information: Category, document Description, Terms & Conditions, Signature

Product screenshot coming soon

Line table unlocks after supplier Company name and State are set — same pattern as Purchase Order for faster training.
Tip

Use Copy Purchase Invoice when the same supplier sends a similar bill — then adjust dates, quantities, and supplier invoice number.

Frequently asked

Do I need a Purchase Order first?+

No. You can create a standalone Purchase Invoice, or generate one from a PO when you already committed the buy. See From Purchase Order.

Related features

Create

Party & Product on the Fly

On create you can select or create suppliers (Supplier / Customer+Supplier) and products or services — purchase price loads from the item by unit and conversion rate.

View feature
Create

GST, Discounts & TDS

Control tax and money off at line and document level — GST per line, line discount, invoice discount, TDS rates, reverse charge — so Payable Total and later open balance stay correct.

View feature
Workflow

Draft vs Create (Approved)

Save as Draft while the bill is incomplete; Create (or Update on edit) finalizes the purchase invoice so you can preview, share, pay, and issue returns or debit/credit notes.

View feature
Convert

From Purchase Order

Generate Purchase Invoice from a Purchase Order prefills supplier, lines, and tax — then you draft or create the bill and continue with open balance, payments, and adjustments.

View feature

Ready to try Create Purchase Invoice?

Jump into Billoxy and see it in action on your own data.

Open Purchase Invoices