Billoxy · Features
DesktopPurchase Invoice
Menu Purchases → Purchase Invoices (`/purchase/invoices`). Record supplier bills (and returns / credit / debit notes), track open payable balance, create Payment Out from preview, and link back to Purchase Orders.
What is Purchase Invoice?
A Purchase Invoice records what the supplier billed you — lines, tax, discounts, and payable total — then tracks how much is still open so you can pay from Bank or Cash, view payment history, and adjust with Return, Debit, or Credit notes.
What you can do
- List all purchase invoices with overview KPIs, status filters, and table or card view
- See invoice total, paid, and open / remaining amounts on both list and preview
- Create invoices with supplier Party and Item / service lines — select or create on the fly
- Apply line GST, discounts, TDS, reverse charge; Save as Draft or Create
- Raise from a Purchase Order via Generate Purchase Invoice, or create a standalone bill
- Preview PDF, share Email/WhatsApp, download — then Add Payment (→ Payment Out / Bank / Cash), view Payment History
- From preview: Create Return, Debit Note, Credit Note for adjustments
- Pay open balance via Bank or Cash accounts
Product screenshot coming soon
Ideal for buyers & accounts
Know what’s open
List and preview show how much of each invoice is still open and payable.
Pay your way
Settle from Bank or Cash against the same invoice with a clear history.
Adjust cleanly
Return goods or post Debit/Credit notes from the invoice preview.
Linked to PO
Generate from Purchase Order or open standalone — related docs stay connected.
Define suppliers under Party and catalogue under Item first. Set up Bank and Cash so Add Payment / Payment Out can settle open invoices. Stock qty follows Stock.
Frequently asked
Purchase Order vs Purchase Invoice?+
Purchase Order is the buy commitment. Purchase Invoice is the supplier bill you owe. Convert with Generate Purchase Invoice from PO preview, or create a Purchase Invoice directly. See Purchase Order.
Where do I open it?+
Web: `/purchase/invoices` (Purchase → Invoices). Create, preview, and from-order paths follow that menu.
Does creating an invoice update stock?+
Stock movements follow your purchase / stock processes. See Stock for warehouse In/Out; the invoice is the financial document and open-balance source.
Related features
Purchase Invoice List
The Purchase Invoice list shows overview KPIs, search and status filters, table and card layouts — and clearly surfaces invoice amount vs how much is still open so you know what remains to pay.
View featureOpen Amount & Payable Balance
On both the list and the preview, Billoxy shows how much of the purchase invoice is still open — the remaining amount you can pay — so partial payments, returns, and debit/credit notes stay clear.
View featureAdd Payment (Bank & Cash)
From Purchase Invoice Preview, Add Payment settles part or all of the open amount using a company Bank or Cash account — the same <a href="/features/payment-out">Payment Out</a> flow used across Billoxy.
View featureReturn, Debit & Credit Notes
Purchase Invoice Preview includes extra actions — Create Return, Debit Note, and Credit Note — so you can send goods back or adjust supplier balances without losing the link to the original invoice.
View featureReady to try What is Purchase Invoice??
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